Let’s Plan Your Event

Privacy Policy

Last updated: 21st November 2025

Six Side Events (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK privacy laws.

1. Who We Are

Six Side Events
Based in: Basingstoke, Hampshire
Email: hello@sixsideevents.co.uk
Website: sixsideevents.co.uk

We operate as the data controller for the personal information we process.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

Information You Provide to Us

  • Name
  • Email address
  • Phone number
  • Event details and requirements
  • Billing information (if applicable)
  • Any other information you choose to provide via forms, email or phone

Information Collected Automatically

When you use our website, we may collect:

  • IP address
  • Browser type and device information
  • Pages accessed and time spent on the site
  • Cookies and tracking data (see Section 8)

Information From Third Parties

We may receive information from:

  • Enquiry platforms (e.g., Add to Event)
  • Social media (if you contact us via those channels)

3. How We Use Your Personal Data

We use your information for the following purposes:

  • To respond to enquiries and provide quotes
  • To deliver our event services
  • To manage bookings and communicate with clients
  • To send invoices and process payments
  • To improve our website, services and customer experience
  • To comply with legal obligations
  • (With your consent) to send marketing communications

We do not sell or share your personal data with third parties for marketing purposes.

4. Legal Bases for Processing

Under UK GDPR, we rely on the following legal grounds:

  • Contract — processing necessary to deliver our services
  • Legitimate interests — improving our services and responding to enquiries
  • Consent — for optional marketing communications or cookies
  • Legal obligation — complying with accounting or regulatory requirements

5. How We Store and Protect Your Data

We take appropriate technical and organisational measures to safeguard your data. This includes:

  • Secure email and data storage
  • Restricted access to personal information
  • Encrypted systems where appropriate

Data is stored within the UK or the wider EEA. If any data is transferred outside these regions, we ensure appropriate safeguards are in place.

6. How Long We Keep Your Data

We retain personal data only for as long as necessary to:

  • Provide our services
  • Meet legal, tax and accounting obligations
  • Resolve disputes

Enquiry data may be kept for up to 12 months, and client booking records for up to 7 years as required by UK financial regulations.

7. Sharing Your Information

We may share your data with trusted third parties when necessary, including:

  • Payment processors
  • Email and website service providers
  • Subcontractors or event partners involved in delivering your event
  • Legal or regulatory bodies if required by law

All third parties are required to keep your data secure and use it only for the purpose agreed.

8. Cookies & Tracking

Our website may use cookies to:

  • Improve functionality
  • Analyse visitor behaviour
  • Enable certain features (e.g., contact forms or embedded media)

You will be given the option to accept or manage cookies when you visit the site. You can adjust your browser settings at any time to disable cookies.

9. Your Rights Under UK GDPR

You have the following rights:

  • Access — request a copy of your personal data
  • Rectification — correct inaccurate information
  • Erasure — request deletion of your data
  • Restriction — limit how your data is used
  • Objection — to certain types of processing
  • Data portability — receive your data in a usable format
  • Withdraw consent — for marketing or optional data uses

To exercise any of these rights, contact us at hello@sixsideevents.co.uk.

10. Marketing Communications

We will only send marketing messages if you have explicitly opted in.
You may opt out at any time by clicking “unsubscribe” or contacting us directly.

11. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those third-party websites.

12. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Six Side Events
hello@sixsideevents.co.uk

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.